MBMC

Vehicle Department

Department Head	Telephone/Mobile Number	E-mail
Jitendra Kamble	8433911976	mbmcvehicle@gmail.com / vehicle@mbmc.gov.in

Preface

The Mira Bhayandar Municipal Corporation currently operates a fleet of 94 vehicles across various departments, including the Fire Department, General Administration, Health, Medical Health, and the Plantation & Tree Authority. These vehicles consist of a diverse range—such as cars, tempos, tractors, mobile jeeps, Mahindra Maximos, ambulances, hearses, fire rescue vans, water tenders, and tankers. They are utilized by key departments like the General Administration, Health, Medical Health, Fire Services, Parks & Forests, and Water Supply for routine and emergency operations.

Vehicle repairs and maintenance are carried out as per need and by established price lists issued by the Corporation. However, the current number of Corporation-owned vehicles is insufficient to meet the growing operational demands of office bearers and departmental officials. To bridge this gap, the Vehicle Department procures rental vehicles (with fuel and full service) through approved annual tenders.

Moreover, essential departments such as the Fire Services, Medical Health, and Parks & Forests operate vehicles in three shifts daily. Due to a shortage of permanent drivers, the Corporation engages contractual drivers via annual tenders, who are remunerated at minimum wage rates specified in the tender documents.

In addition, office bearers and officials who utilize personal vehicles for official Corporation duties are provided with vehicle allowances, as per the resolutions passed by the Hon'ble Standing Committee.

Duties and functions:-

To monitor and plan the vehicles of the Municipal Corporation. To make repairs to the vehicles from time to time, to supply fuel, to pay vehicle allowance to the office bearers/officials, and as per the demand of the department, to supply contract vehicles as per the approved rate in the tender with the approval of the Hon'ble Commissioner, etc., and to supply vehicles and contract drivers on a contract basis in various departments of the Municipal Corporation for essential services, emergencies, etc.

Administrative Officer ( Vehicle ) acting as Public Information Officer to provide information to applicants.

Details of Duties of Officers and Employees
Sr. No.	Authority (Designation)	Administrative Duties	As per Law/Rule/Government Circular	Feedback/Reporting
1	Shri. Sachin Bangar	- Overall in-charge and Controlling Officer of the Vehicle Department.	1) Orders of the Hon'ble Commissioner and Administrator	Supervises and controls the Vehicle and Mechanical Department
	Deputy Commissioner (Vehicles)	- Supervise daily operations and administration of the department.	2) Orders of the Hon'ble Standing Committee
		- Approve all payments up to ₹50,000.
		- Invite and process tenders, finalize contracts, and issue work orders.
		- Oversee the disbursement of corporator and vehicle allowances.
		- Act as the First Appellate Officer under the Right to Information Act, 2005.
2	Mr. Jintendra Kamble	- Monitor and manage the Municipal Corporation's vehicles.	1) Orders of the Hon'ble Commissioner and Administrator	Reports to the Deputy Commissioner; ensures effective departmental control and service delivery
	Head of Department (Vehicles)	- Ensure timely vehicle repairs and supply of fuel.	2) Orders of the Hon'ble Deputy Commissioner
		- Oversee the disbursement of vehicle allowances.	3) Orders of the Hon'ble Standing Committee
		- Arrange contract vehicles and drivers for essential and emergency services, with the Commissioner's approval.
		- Serve as Public Information Officer (PIO) under the RTI Act.
		- Follow orders from senior authorities, including the Hon’ble Commissioner, Additional Commissioner, and Deputy Commissioner.
3	Mr. Ulhas Angre	- Process all official correspondence via e-office.	By order of the Hon’ble Head of Department (Vehicles)	Performs duties as per instructions from senior officers; submits periodic reports
	Clerk	- Manage tender processing and documentation.
		- Handle vehicle reimbursement allowances and payment submissions.
		- Respond to general and RTI correspondence within stipulated timelines.
		- Coordinate vehicle repair activities.
		- Address and report on complaints received through PG Portal, Aaple Sarkar, email, and grievance channels.
		- Maintain records of vehicle maintenance, registration, insurance, renewals, and tax exemptions.
4	Ms. Shaila Tumbde	- Record and register incoming and outgoing correspondence.	Internal Departmental Instructions	Works under the direct supervision of departmental officers
	Peon	- Deliver official documents to departments/applicants and maintain delivery records.
		- Visit RTO Thane and Bandra offices for official tasks (e.g., insurance policy collection).
		- Maintain department records and registrations.
		- Perform other duties as directed by superiors.
5	(Vacant/Unspecified Staff)	- Monitor complaints via PG Portal, Aaple Sarkar, email, and grievance systems; notify the Clerk and Head of Department.	Internal Departmental Instructions	Provides administrative support; coordinates complaint redressal activities
		- Assist the Clerk in letter drafting, RTI replies, contractor payments, and vehicle reimbursement proposals.
		- Work under the direction of the Head of Department.

Duties and Responsibilities:

1. Hiring of Vehicles with Full-Service Drivers and Fuel:

Coordinate the hiring of vehicles with full services, including drivers and fuel, for daily operations, essential services, and emergencies across various departments of the Mira Bhayandar Municipal Corporation.

Ensure the timely supply of contract vehicles and drivers to meet the specific operational and emergency requirements of different departments.

Manage the entire tendering process for hiring vehicles, ensuring compliance with applicable policies and regulations.

Obtain necessary approvals from the Hon'ble Commissioner, Hon'ble Additional Commissioner, and Hon'ble Deputy Commissioner for vehicle hires and related services.

2. Vehicle Reimbursement Allowance:

Process and administer vehicle reimbursement allowances to office bearers, officers, junior engineers, and medical officers as per established procedures.

Ensure the timely and accurate payment of vehicle allowances under the municipal guidelines.

3. Tender and Quotation Process for Vehicle Maintenance:

Initiate and complete the procedures for requesting tenders and quotations related to vehicle maintenance, including repairs, servicing, punctures, and other vehicle-related needs.

Oversee the evaluation of tenders, ensuring that the procurement process follows the required legal and administrative standards.

4. Vehicle Maintenance and Registration:

Oversee the regular maintenance and repair of vehicles in the Municipal Corporation's fleet, ensuring that they are operational and meet safety standards.

Manage the registration of new vehicles with the Thane Regional Office, including obtaining tax exemptions, insurance, and completing the renewal of vehicle insurance and other related formalities.

Ensure that all vehicles comply with the relevant legal and regulatory requirements concerning registration, insurance, and tax exemptions.

5. Repair and Maintenance of Defective Vehicles:

Coordinate the repair of defective vehicles across various departments, ensuring that vehicles are promptly repaired and made operational.

Address complaints and issues regarding defective vehicles and facilitate the necessary repairs through qualified contractors or in-house resources.

Office Directory – Vehicle Department
Sr. No.	Employee Name	Designation	Employee Code	Mobile Number
1	Mr. Sachin Bangar	Deputy Commissioner (Vehicles)	–	9420215984
2	Mr. Jitendra Kamble	Department Head (Vehicles)	630	8433911976
3	Mr. Ulhas Angre	Clerk	1102	9967412355
4	Ms. Sneha Kardelar	Contract Computer Operator	–	8591802876
5	Ms. Shaila Tubande	Peon	1909	9082166788
6	Mr. Peter Thomas	Sanitation Worker	–	–
7	Vehicle Drivers (22 Total)	Permanent Vehicle Drivers (Group)	–	–

Details of Office Work and Duties
Sr. No.	Description	Details
1	Office Name	Vehicle and Mechanical Department, Mira Bhayandar Municipal Corporation
2	Office Address	Late Indira Gandhi Bhavan, Chhatrapati Shivaji Maharaj Marg, Bhayandar (West), District Thane – 401101, Maharashtra
3	Head of Office	Commissioner, Mira Bhayandar Municipal Corporation, Bhayandar (West), District Thane
4	Office Contact Numbers	📞 28193028 / 28181183 / 28181353 / 28145985 / 28192828
		🕘 Office Timings: 9:45 AM to 6:15 PM
		Note: Closed on Sundays and government-declared holidays.
5	Weekly Holidays & Service Hours	Weekly Holidays: Sundays, government-declared public holidays.
5	Weekly Holidays & Service Hours	Specific service hours on weekends and holidays as per government announcements.
6	Name of the Government Department	Department of Automobile and Mechanical Engineering
7	Under Which Ministry's Department	Municipal Secretary Department, Government of Maharashtra
8	Scope of Work – Geographical / Functional	Geographical Area: Mira Bhayandar City – 79 sq. km
8	Scope of Work – Geographical / Functional	Functional Scope: Vehicle operations, maintenance, driver deployment, and related municipal services.
9	Specific Tasks	- Deployment of municipal vehicles (ambulances, hearses, fire brigade, etc.) for citizen services.
9	Specific Tasks	- Handling emergencies and special tasks as required.
10	Department’s Mission / Policy	- Hiring vehicles with drivers and fuel for municipal operations.
		- Maintenance and repair of corporation-owned vehicles.
		- Reimbursement allowances.
11	Personnel Details	Officers / Employees:
		1. Mr. Sachin Bangar – Deputy Commissioner (Vehicles)
		2. Mr. Jintendra Kamble – Head of Department (Vehicles)
		3. Mr. Ulhas Angre – Clerk
		4. Ms. Shaila Tubande – Peon
		5. Computer Operator (Contract)
12	Work Activities	- Hiring of vehicles with drivers and fuel for municipal departments.
		- Contracting drivers and vehicles for essential services.
		- Ensuring compliance with municipal policies.
13	Broad Scope of Work	- Vehicle supply and maintenance.
		- Contract drivers for municipal operations.
		- Vehicle reimbursement allowance disbursement.
		- Emergency services.
14	Property and Infrastructure Details	Managed under the Municipal Construction (Property) Department
15	Available Services	Telephone, mobile phone, internet service
16	Organizational Structure
		As Follows

Staff Pattern 

Commissioner and Administrator

Additional Commissioner (2)

Deputy Commissioner (Vehicles)

Head of Department (Vehicles)

Clerk

Driver

Computer Operator (Contract)

Peon

Sweeper

Assigned Work and Designation - Vehicle Department
S. No.	Designation	Assigned Work
1	Deputy Commissioner (Vehicles)	- Calling tenders for various works in the department.
		- Approving tenders and entering into agreements with the approved tenderers.
		- Issuing work orders and extending work periods as needed.
2	Administrative Officer (Vehicle)	- Monitoring and planning the vehicles of the Municipal Corporation.
		- Overseeing vehicle repairs.
		- Paying vehicle allowance to office bearers and officers.
		- Supplying contract vehicles as per the approved rate in the tender with approval from the Commissioner or Deputy Commissioner.
		- Supplying vehicles and drivers on a contract basis for emergency services and essential needs in various departments.
3	Junior Engineer	- Position is vacant.
4	Clerk	- Supply of drivers and vehicles on a contract basis.
		- Managing documents for work tenders, price lists, incoming/outgoing registers, stock registers, proposal registers, and provision registers.
		- Managing Form No. 126 (Fuelbook) and Form No. 127 (Logbook).
		- Submitting motor vehicle information and repair records.
		- Handling Right to Information requests.
		- Preparing vehicle reimbursement allowance for officials.
5	Driver	- Operating vehicles for office bearers and officials.
5	Driver	- Maintaining the vehicles assigned to them.
6	Computer Operator	- Handling office correspondence.
		- Managing Right to Information correspondence.
		- Assisting with other office work.
7	Peon	- Following orders from superiors.
		- Visiting various offices to sign payments.
		- Assisting with other office work as needed.
8	Sanitation Worker	- Washing and keeping the vehicles clean.

Resolution / Currency Information:-

>> Financial and Administrative Approval – Hon. Special General Body Meeting dated 26/08/2022, Resolution No. 52

>> Challan MTR Form No. 6

>> CHALLAN MTR FORM

>> Resolution regarding fuel supply to the driver

>> Resolution 2 regarding fuel supply to drivers

>> Full-service rental of private vehicles with fuel and driver. Determination of work contract. Resolution in the work tender.

>> Finalizing a contract for the supply of private vehicles with fuel and drivers for Mira Bhayandar Municipal Corporation and hiring the entire service

Officer Class- 01 Class - 02 Information :-

>> As per the decision of the Hon'ble Tender Scrutiny Committee meeting dated 21-11-2023, Officer Class-01 and Class 02 for Mira Bhayandar Municipal Corporation

>> For Mira Bhayandar Municipal Corporation, private vehicles with fuel and driver will be hired on a rental basis as per the requirements of officers class-01 and class-02 as well as various departments.

>> Officer Class-01 for Mira Bhayandar Municipal Corporation

Agreement :-

>> Stamp Duty for Agreement – Rs. 19,500 – Dated 07/05/2024

>> Agreement dated 21/03/2023

>> Agreement – Dated 11/03/2024

>> Regarding Sitaram Travels Agreement

>> Hon. Tender Selection Committee Minutes of the Tender Approval Meeting dated 29022024

Work order:-

>> Annual work order - Municipal Vehicle 2982023-24, payment made on 11/03/2023

>> Triennial work order issued to M/s Secure 1 Security Services for Municipal Vehicle 2612022-23, dated 29/03/2023

>> Work order issued to M/s Secure 1 Security Services for Municipal Vehicle 522023-24, dated 27/06/2023

>> Work order issued to M/s Secure 1 Security Services for Municipal Vehicle 392023-24, dated 07/06/2023

>> Full-service rental of private vehicles with drivers available

Government decision :-

Government Decision No.: Vehicles2014/Q.No.9/14/Regulations,dated04August2014.

Government Decision No: Vehicles 2014/ Q. No. 36 /14/ Regulations, dated 22 August 2014.

Government Decision No..: Vehicle -2016/ Q. No. 51/16/ Regulations, dated 21 January 2017.

Government Decision No..: CAT /2017/ Q.No.08 / Ima -2 dated 27/09/2018.

Government Decision No..: Bhankhas -2014/ Q. No. 82 / Part - III / Industry 4 Dated 01 December 2016.

Government Decision No. : BHANKHS -2014/ Q No. 82/ Part - III / Industry -4 Dt . 30 October 2015.

Circular :-

Regarding the action to be taken by the administrative departments regarding the sale of deregistered / closed vehicles. (Government Circular No.: Vehicles- 2013/Pro. No. 31/13/ Exchange , dated 20 September 2013.

Government Decision No.Sankirna 2007/ Vehicle Purchase/Pro.No. 27/2008/ Navi -26/ Ministry, Mumbai 400032 dated 18/02/2008, the Government has issued detailed instructions regarding vehicle repair for all Municipal Corporations in the state.

Information :-

>> Public Notice for supply of buses at the approved rates from the Regional Transport Authority for transporting women beneficiaries attending the Chief Minister's Women Empowerment Mission for Mira Bhayandar Municipal Corporation 85

Tender :-

>> Tender_35: Regarding finalizing the contract for providing private vehicles with drivers, including fuel, on a rental basis for two years for Mira-Bhayander Municipal Corporation

>> Tender Notice_01_Regarding the finalization of a contractfor providing private vehicles with drivers, including fuel, on a full-servicerental basis for the Mira Bhayandar Municipal Corporation.

>> Mira Bhayandar Municipal Corporation Tender Notice for finalizing the contract for supply of micro-rickshaws, auto-rickshaws, tempos, trucks, Bolero pickup vehicles with drivers and taking full service on hire_02

>> Tender Notice for finalizing the contract for supply of Miking rickshaws, autorickshaws, tempos, trucks, Bolero pickup vehicles with drivers and full service on hire for Mira Bhayandar Municipal Corporation_01

>> Tender Notice for the operation, maintenance, and repair of Bobcat Beach Cleaning Machine received by the Solid Waste Management Department from the Maharashtra Pollution Control Board for Mira Bhayandar Municipal Corporation for one year_02

>> For the Medical Health Department, 02 hearses will be procured through the e-tendering method on the Gem-Portal. No. Municipal Corporation/Vehicle/05/2023-24 dated 02/03/2024. Third extension of tender notice_84

>> Second extension tender notice of the Department of Vehicles and Mechanical Engineering_49

>> Regarding door negotiations in the tender

>> Approval of the Hon. Tender Committee

>> Legal Heir No-Objection Certificate

>> Approval granted by the Hon. Commissioner for issuing a work order to M/s Secure 1 Security Services