Accounts
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Department Head |
Designation |
Telephone No. |
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Kalidas Jadhav |
Chief Accounts and Finance Officer |
9320141073 |
account@mbmc.gov.in |
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Introduction: |
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Details of the Functions and Duties of the Accounts Department of Mira Bhayandar Municipal Corporation, Maharashtra, Public Authority:- |
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Name of public authority |
Mira-Bhayander Municipal Corporation (Accounts Department) |
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Address |
Mira-Bhainder Municipality, Late. Indira Gandhi Bhawan, Fourth Mala, Ch. Shivaji Maharaj Marg, Bhainder (P.) Dist. Pin No. 401101 |
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Head of Office |
Hon'ble Commissioner Mira-Bhayander Municipal Corporation, Bhayander (W) District, Thane. |
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Under which account is this submitted to the office? |
Hon'ble Commissioner Mira-Bhayander Municipal Corporation, Bhayander (W) District, Thane. |
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To which office is the work report submitted? |
Hon'ble Commissioner Mira-Bhayander Municipal Corporation, Bhayander (W) District, Thane. |
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Scope: Geographical |
About 79 square kilometers. |
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Adopted vows |
The work of keeping accounts. Accounting. |
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Goal strategy |
To control expenditure as per budgetary provisions. |
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Objectives |
Controlling expenses. |
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Direct Functions |
Writing and maintaining accounting records according to the accounting code. |
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Brief details of services provided to the public |
Publish the budget/quarterly/annual accumulated expenditure to the public. |
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Real estate |
Mira-Bhainder Municipality, Late. Indira Gandhi Bhawan, Fourth Mala, Ch. Shivaji Maharaj Marg, Bhainder (P.) Dist. Pin No. 401101 |
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Authority structure chart (The chart should be drawn up as a tree chart and linked to the functional area and contact address at each level) |
It is attached. |
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Office hours and telephone number |
10.00 am to 5.45 pm 28193028 , 28181183 (Extension No. 262 , 263) |
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Weekly holidays and special service periods |
Second and fourth Saturdays, Sundays, and public holidays. |
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Diagram of working officers/employees |
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Hon.Commissioner ↓ Accounts Officer (1) ↓ Senior Clerk (2) ↓ Clerk (4) ↓ Peon (3) ↓ Cleaner(4)
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Accounts Department – Employee’s Work Structure |
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Sr. No. |
Designation |
Assigned and Daily Routine Work |
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1 |
Accounts Officer |
- Managing general funds |
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- Cash bookkeeping |
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- Month-end bank reconciliation |
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- Correspondence with government offices |
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- Submitting the required information to the government |
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- Performing other related duties |
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2 |
Clerk |
- Recording bills |
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- Preparing port records, payment orders, and cheques |
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- Sending cheques to the bank |
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- Preparing general receipts for Construction/Urban Planning and other departments |
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- Updating the bank guarantee register |
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3 |
Clerk |
- Maintaining a separate account cash book, retirement pay cash book |
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- Managing investment and loan registers |
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- Preparing and paying income/contract tax to the government treasury via a challan |
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- Preparing TDS and WCT certificates |
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- Preparing cheques |
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4 |
Clerk |
- Managing correspondence and records |
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- Writing cash books and cheques for funds like Swachh Maharashtra Mission, 14th Central Finance, New Water Supply Scheme, Amrut Scheme |
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- Updating the advance register and follow-up on advances |
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- Preparing adjustment receipts for independent accounts |
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- Submitting required information to the government |
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- Other related duties |
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5 |
Clerk |
- Recording receipts and expenditures |
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- Classifying expenses |
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- Preparing quarterly and annual financial reports |
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- Addressing audit objections |
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- Gathering data for budget preparation |
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6 |
Clerk |
- Ledger entries |
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- Entries for separate accounts, cash books, assets, liabilities, deposits, and expenditures |
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- Updating deposit classifications |
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- Performing bank reconciliation |
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7 |
Cashier |
- Collecting and depositing cash from departments per the challan |
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- Depositing into the bank |
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- Writing cashier’s cash records |
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- Preparing adjustment receipts |
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8 |
Clerk |
- Drafting replies to correspondence, government, and RTI letters |
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- Providing information to concerned parties promptly |
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- Maintaining and returning Isara/Security Registers |
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- Coordinating year-end reconciliations |
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9 |
Cleaner |
- Performing clerical duties in the accounts department |
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- Following instructions from superiors |
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10 |
Cleaner |
- Assisting the cashier in cash counting and bank deposits |
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- Performing clerical duties |
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- Following orders from superiors |
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11 |
Cleaner |
- Hoisting and lowering the national flag |
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- Performing clerical duties |
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- Following orders from superiors |
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12 |
Cleaner |
- Hoisting and lowering the national flag |
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- Performing clerical duties |
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- Following orders from superiors |
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Accounts Department – Job Chart (MBMC) |
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Sr. No. |
Name of Officer/Employee |
Designation |
Job Description |
| 1 | Shri. Prasad Gokhale | Senior Clerk | • Work as Assistant Public Information Officer. • Handle all accounting work related to loan waiver fund, employee pensions, BSUP schemes, etc. • Handle work related to Road Grant, Green Area Development, Tourism Development, MLA Fund, Nagarothan, MP Fund, Dalit Bastis Improvement, Constituencies 145 (MB) & 146 (Owla-Majiwada): cash book entries, budget provision entries, etc. • Prepare and submit utilization certificates and other info as required by the government. • Submit regular tax returns (Income Tax, VAT, GST, etc.) under the guidance of the appointed CA and issue relevant certificates. • Resolve issues related to payment of government taxes by contractors and other institutions. • Address audit objections raised by Local Fund Audit, Accountant General, Internal Audit. • Carry out tasks assigned by superiors from time to time. |
| 2 | Shri. Pandharinath Bhase | Clerk | • Scrutinize bills received from various departments, verify budget head provisions, mention them, and forward to Accounts Officer. • Manage work related to bank guarantees and fixed deposits. Departments: Engineering, Encroachment, Women & Child Welfare, General Administration, City Secretary, Stores, Library, or any unallocated department. • Write Fire Safety Fund cash book, manage income-expenditure records, oversee complete departmental work. • Handle government tax payments like Employment Guarantee Tax, Education Cess, etc. • Maintain cash books: Regional Tourism, Development Fund, General Fund (PNB), Salary Account, new schemes. • Prepare government deduction vouchers. • Work related to Armed Forces Flag Day Fund. • Issue cheques. • Make records available for internal audit and address objections. • Perform duties assigned by superiors. |
| 3 | Shri. Kalpesh Patil | Clerk | • Prepare annual and revised budgets; collect required information. • Classify income-expenditure under respective budget heads and prepare annual reports. • Handle official correspondence including from elected representatives, starred questions, deductions, etc. • Prepare and upload data on City Finance Portal / 15th Finance / Amrut 2.0 / Swachh Bharat / IBPFMS / PFMS; prepare utilization certificates. • Work related to advance adjustments and deductions. • Classify and update expenditure records under respective heads; issue NOCs to employees. • Maintain allocation registers for departments like Vehicle, Water Supply, Fire, Legal, Road Maintenance, Electrical, Disaster Management, P-Budget. • Resolve and reply to complaints received on Aaple Sarkar/PG Portal. • Compile and prepare info for review meetings of Chief Accounts & Finance Officer. • Maintain cash books and financial records for: 1) 15th/16th Finance Commission, 2) City Finance Portal, PAS Portal, 3) Road Maintenance, 4) Amrut 2.0 Scheme, 5) Property Tax. • Carry out tasks assigned by superiors. |
| 4 | Shri. Sanjay Lipare | Clerk | • Issue pension and commutation cheques. • Update COVID-19 and Basic Facilities cash book. • Handle inward/outward registry and correspondence including general letters, government communication, complaints, meeting info, RTI applications. • Maintain allocation registers for Medical & Public Health, Garden, Tree Authority, IT, Establishment departments. • Maintain cash books for My Vasundhara, Water Supply, Swachh Bharat/Maharashtra. • Prepare and record government and municipal receipt vouchers. • Prepare monthly/weekly reports on letter disposal and submit pending report to superiors. • Maintain new fund and election cash books and related tasks. • Prepare refund vouchers for deposits/security and take necessary action for contractors and agencies. • Carry out tasks assigned by superiors. |
| 5 | Shri. Nirguda | Clerk | • Number bills according to cash book and file them. • Classify records under A, B, C, D categories and submit to records section. • Carry out tasks assigned by superiors. |
| 6 | Shri. Sushant Surve | Temporary Audit Clerk | • Serve as personal assistant to Chief Accounts Officer / Accounts Officer. • Prepare RTGS payment lists and execute payments to contractors. • Maintain lists of pending/paid/to be paid bills and submit reports to superiors. • Carry out tasks assigned by superiors. |
| 7 | Shri. Rajendra Ayyatore | Peon | • Manage the office of the Chief Accounts Officer. • Keep documents and bills in proper condition. • Perform tasks as instructed by the Chief Accounts Officer. • Conduct daily flag hoisting. • Carry out tasks assigned by superiors. |
| 8 | Shri. Chandrashekhar Arsan | Peon | • Manage the office of the Accounts Officer. • Carry out tasks assigned by superiors. |
| 9 | Ms. Jascintha Dias | — | • Assist Shri. Nirguda with bill numbering. • Carry out tasks assigned by superiors. |
| 10 | Shri. Atish Baliram Vishe | Peon | • Record bills received from other departments and assign entry numbers for clerks. • Maintain receipt records. • File and maintain documents properly. • Carry out tasks assigned by superiors. |
| 11 | Nilesh Rajpuriya | Peon | • Manage offices of Chief Accounts Officer and Accounts Officer. • Handle inward/outward registry. • File and maintain internal correspondence. • Extract and compile information for RTI applications and assist Public Information Officers. |
| 12 | Kumar Tangavel | Peon | • Carry out tasks assigned by superiors. |
| 13 | Mrs. Ranjana Balakrishna Doke | Temporary Computer Operator | • Update and type daily correspondence, government/semi-government data, and funding details in computer. • Enter daily payment details and handle RTGS processes. • Carry out tasks assigned by superiors. |
| 14 | Shri. Ashutosh Pandav | Contract Computer Operator | • Enter daily payment details and handle RTGS processes. • Prepare and upload government data on City Finance / 15th Finance / Amrut 2.0 / Swachh Bharat portals. • Record expenses using Tally (double-entry system). • Carry out tasks assigned by superiors. |
| 15 | Mrs. Sunita Adhikari | Contract Computer Operator | • Record daily income-expenditure in cash book. • Record receipts using Tally (double-entry system). • Print monthly cash books for signature of Accounts Officer and Chief Accounts & Finance Officer. • Carry out tasks assigned by superiors. |
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Employee Information (Accounts Department) |
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Sr. No. |
Name of Officer/Employee |
Designation |
Assigned Duties |
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1 |
Mr. Chandrakant Ahirrao |
Senior Clerk |
- Recording entries in provision registers assigned by various departments (Medical, Public Health, Garden, Tree Authority, Computer, Establishment) |
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- Handling work related to government taxes (e.g., Employment Guarantee Tax, Education Cess, etc.) |
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- Handling work related to advance adjustments and other deductions for government employees |
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- Work related to the Armed Forces Flag Fund |
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- Writing cheques and associated tasks |
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- Assistant Public Information Officer duties |
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- Other tasks as assigned by superiors |
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2 |
Mrs. Sharmila Gaikar |
Senior Clerk |
- Registering bills received from other departments and forwarding them to the accounts clerks with note numbers |
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- Maintaining General Fund cashbook and related receipts, income-expenditure records |
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3 |
Mr. Vikas Sawant |
Clerk |
- Scrutinizing bills from various departments and verifying budget heads |
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- Departments include Construction, Encroachment, Fire, Women & Child Welfare, General Administration, Municipal Secretary, Store, Library, and others |
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- Collecting and verifying data for annual/revised budget |
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- Recording and updating expenditure classification under all funds |
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- Preparing Fire Safety Fund cashbook and transactions |
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4 |
Mrs. Vinaya Miranda |
Clerk |
- Handling accounts of Loan Redemption Fund, Pension for employees, BSUP, etc. |
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- Handling various grants and schemes (e.g., Road Grant, Green Zone Development, AMRUT, MP/MLA funds) |
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- Filing returns for IT, VAT, GST, and issuing certificates |
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- Government correspondence and providing required data to authorities |
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- Compliance of internal audit objections |
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- Salary cheque, IBPFMS/PFMS disbursement |
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- Tally statement and daily transaction supervision |
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- Elected representatives' correspondence |
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- Other duties as assigned by superiors |
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5 |
Mr. Haibat Khadke |
Clerk |
- Maintaining security and deposit registers |
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- Updating cashbooks for COVID-19 and Basic Facility Funds |
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- Writing cheques for the General Fund and the Basic Facility Fund |
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- Verifying and ensuring the accuracy of refund deposits |
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- Handling inward/outward correspondence, complaints, RTI applications |
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- Preparing weekly/monthly report on pending and resolved letters |
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- Preparing monthly attendance of permanent staff |
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- Other tasks as per the superior’s instructions |
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6 |
Mr. Neil D’souza |
Clerk |
- Updating cashbook records for 14th/15th Finance Commission, City Finance Portal, PAS, road maintenance, etc. |
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- Recording provisions from departments like Transport, Water Supply, Legal, Road Maintenance, Electricity, Encroachment, Disaster Management |
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- Handling complaints on “Aaple Sarkar”/PG Portal |
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- Verifying entries in accounting software and classification by ledger head |
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- Recording and updating income classification for all funds |
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- Handling all accounts work with diligence |
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- Complying with audit observations from the Local Fund Audit and the Accountant General |
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- Preparing government deduction vouchers |
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- Executing other tasks as instructed |
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7 |
Mr. Sushant Surve |
Temporary Audit Clerk |
- Serving as personal assistant to the Chief Accounts Officer/Accounts Officer |
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- Preparing RTGS lists and ensuring payment to contractors |
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- Carrying out tasks assigned by the Chief Accounts Officer/Accounts Officer |
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8 |
Mr. Sadanand Bhurkunde |
Peon |
- Managing the office of the Chief Accounts Officer and the Accounts Officer |
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- Filing records and handling internal correspondence |
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- Performing duties assigned by superiors |
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9 |
Mr. Dundappa Shivane |
Assistant Servant |
- Assisting the Public Information Officer and the Assistant in RTI-related data collection |
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- Filing and maintaining records properly |
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- Other duties as per the superior's instructions |
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10. |
Mr. Rajendra Ayattoare |
Assistant Servant |
- Managing the office setup of the Chief Accounts Officer |
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- Keeping files and bills organized |
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- Carrying out tasks assigned by the Chief Accounts Officer |
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- Daily flag hoisting |
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11 |
Mr. Kumar Tangavel |
Assistant Servant |
- Managing the office setup of the Accounts Officer |
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- Performing assigned tasks |
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- Daily flag hoisting |
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12 |
Mr. Dilip Patil |
Assistant Servant |
- Handling bank correspondence, cheques, and other related work |
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- Executing tasks assigned by superiors |
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13 |
Mr. Atish Baliram Vishe |
Peon |
- Assisting the PIO and Assistant PIO in gathering and compiling RTI data |
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- Filing and maintaining records properly |
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- Other tasks as per superiors' instructions |
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14. |
Mr. Shahrukh Shahid Sayyed |
Peon |
- Bank Reconciliation (General Fund) |
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- Other duties assigned by superiors |
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15 |
Mrs. Ranjana Balakrishna Doke |
Temporary Computer Operator |
- Updating daily official/semi-official correspondence digitally |
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- Recording daily payments and handling RTGS-related tasks |
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- Carrying out tasks assigned by superiors |
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16 |
Mr. Ashutosh Pandav |
Contract Computer Operator |
- Recording daily payments in the system and handling RTGS-related work |
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- Assisting in the double-entry accounting system |
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- Other tasks as assigned |
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17 |
Mrs. Sunita Adhikari |
Contract Computer Operator |
- Maintaining cashbooks with daily income-expenditure entries |
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- Performing tasks assigned by superiors |
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Telephone Number:- 022281922828 |
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Officers/Employees |
EXT No |
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Chief Accountant Officer |
119 |
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Accounts Officer |
264 |
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Accountant |
265 |
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Employee |
263 |
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Economic Resolution:- |
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Budget 2025-26 |
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Budget 2024-25 |
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Budget 2023-24 |
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Budget 2022-23 |
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Budget 2021-22 |
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Budget 2020-21 |
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Budget 2019-20 |
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Budget 2018-19 |
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Budget 2017-18 |
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Budget 2016-17 |
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Budget 2015-16 |
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Financial Statement |
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Audit Reports |
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Audit Report 2023-2024 |
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Audit Report 2022-2023 |
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Audit Reports |
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RTGS Details: |
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