Mira Bhayandar Municipal Corporation

1. Implementation of Government Resolutions (GRs) & Circulars
   • Receiving GRs from the state government and forwarding them to relevant municipal departments for action.
   • Ensuring compliance with government policies at the local level.
2. Execution of Orders from Higher Authorities
   • Implementing directives issued by the Hon. Commissioner and Deputy Commissioner (M.).
   • Ensuring all departments take necessary action on assigned tasks.
3. Financial Census & National Work
   • Coordinating financial census activities and other national-level surveys as required by the government.
4. Handling Public Grievances (Lokshahi Din)
   • Receiving and processing complaints from citizens.
   • Ensuring the concerned department submits a work completion report for each resolved grievance.
5. Organizing National Festivals
   • Overseeing arrangements for celebrating national festivals and other government-mandated events.
6. Right to Information (RTI) - Second Appeals
   • Processing and forwarding second appeal cases under the RTI Act to the concerned departments.
7. Employee Welfare - Mediclaim Processing
   • Managing medical insurance claims for municipal employees.

Duties and Functions: -

✅ Controlling and supervising daily office work.
✅ Managing officer and employee establishment matters.
✅ Attending review meetings on Lokshahi Din by the Konkan Divisional Commissioner.
✅ Performing tasks assigned by the Commissioner, Deputy Commissioner (M.), and Sixth Commissioner.
✅ Overseeing financial calculations and audit-related work.

✅ Taking action on applications received under the Right to Information Act, 2005 within the prescribed time.
✅ Responding to complaints on the Aaple Sarkar portal within the deadline.
✅ Reviewing all municipal departments regarding complaints on Aaple Sarkar and issuing necessary instructions.
✅ Submitting a summary of action taken on Lokshahi Din complaints to the Hon. Commissioner / Deputy Commissioner (M.).

✅ Appointing Public Information Officers (PIOs) and Appellate Officers for different departments.
✅ Preparing the annual RTI report and sending it to the government.
✅ Collecting information from all departments for the monthly District Lokshahi Din review meeting on RTI.
✅ Keeping the RTI incoming-outgoing register updated.

✅ Taking action regarding the Medical Group Insurance Scheme for officers/employees.
✅ Processing medical reimbursement payments for employees.

✅ Handling tender processes from the General Administration Department.
✅ Managing budget-related matters and resolving audit objections.

✅ Organizing flag hoisting programs on 26 January, 15 August, and 1 May.
✅ Issuing orders with Hon. Deputy Commissioner’s approval for assigning responsibilities to officers/employees.
✅ Taking action as per government circulars on national heroes' birth/death anniversaries.

✅ Maintaining incoming-outgoing registers and updating records.
✅ Keeping office orders, circulars, and government decisions up to date.
✅ Responding to letters from government officials, mayors, corporators, and citizens related to the General Administration Department.

✅ Taking further action on letters received from the Sixth Commissioner (G.P.).
✅ Executing any tasks assigned by the Head of Department or senior officers.

Divisional Performance Plan :- 

Employee Information :- 

Sr. No.​​

Employee name

Designation

1

Shri​. Sunil Yadav

Asst. Commissioner

2

Mr. Jitendra Kamble​

office superintendent

3

Mr. Neil D' Souza

Clerk

4

Mr. Deepika Sankhe​

Clerk

5

Mr. Hiten Patil

Contract computer driver

6

Mrs Shamal Gharat

Contract computer driver

7

Mr. Kunjan Patil​

Peon

8

Mr. Dutta Rakh

Peon

9

Mr. Bharat Solanki​

sweeper​

10

Mr.​ Akash Valmiki

sweeper​

Job Chart( Permanent Employee  )  :- 

Sr. No.​​

 Department 

name

 Name of Sub- Divisional Office 

 Employee name

 Assigned work

1

General 

Administration 

Department

-

Mr. Neil D'Souza ,

Clerk                                                    

1. Processing of applications received on the e - Office system .

2. Sending annual reports to the government regarding Right to Information 

requests .

3. To take action regarding the birth anniversary of national heroes as per

government circular .

4. Submitting a proposal on the work of medical reimbursement insurance

5. Submitting proposals for appointment of Public Information Officers and Appellate Officers according to the department .

6. Submission of Government correspondence to the concerned department as per 

income records .

7. V. To issue orders to the concerned department for implementation of the letter received regarding the visit of VIP dignitaries as per state protocol and to

inform the concerned department through mail / e - office as per the advice of the

seniors .

8. Checking P. G. Portal , Aaple Sarkar , G. R. M. S online portal daily and taking 

action on the applications received as per the instructions of the senior .

9.Submitting proposals for organizing flag hoisting programs on national festivals 

like 26th January , 15th August , 1st May and delegating responsibilities to officers/ 

employees .

10. Submitting proposals for appointment of Public Information Officers and Appellate Officers according to the department .

11.To forward the complaint applications received under Right to Information to the concerned department for action .

12. Keeping the Right to Information Registration and Entry Register up to date .

13. To perform the tasks assigned by the Head of Department / Seniors from time

to time .

14. Keeping up to date with office orders / circulars , government decisions .

Responding to letters from government officials , mayors , corporators , and 

citizens related to the General Administration Department .

2

General

 Administration 

Department

-

Mr. Deepika Sankhe ,

Kindergarten teacher and clerk   

1. Processing of applications received on the e - Office system .

2. C. M. O. to submit the complaint form received to the concerned department for

 action .

3. Keeping up to date with office orders / circulars , government decisions .

Responding to letters from government officials , mayors , corporators ,

citizens related to the General Administration Department . Submitting daily 

correspondence to the concerned department as per the incoming records .

4.Maintaining the incoming and outgoing register and preparing monthly summary.

5.Submitting complaint applications received under Right to Information to the concerned department for action .

6. Keeping the Right to Information Registration Register up to date . Keeping the list of office orders / circulars , government decisions up to date .

3

General 

Administration

 Department

-

Mr. Dattarak , Peon​

1. To perform the tasks  assigned  by the Head  of  the Department  from time to 

 time  .

4

General 

Administration 

Department

-

Mr. Kunjan Patil

Janitor

1. To perform the tasks assigned by the Head of Department / Seniors from time

to time .

5

General

 Administration 

Department

-

Ms. Bharat Solanki

Janitor

1. To perform the tasks assigned by the Head of Department / Seniors from time

to time .

6.

General

 Administration 

Department

-

Mr. Akash Valmiki

Janitor

1. To perform the tasks assigned by the Head of Department / Seniors from time

to time .

Employees working on contract basis :-

A. No.​​

Department

Name

Name of Sub-  Divisional Office 

Employee Name

Assigned work

1

General 

Administration 

Department

Ms. Hiten  Arun  Patil ,​

Computer operator and clerk

1. Check the online Right to Information ID of the Mira Bhayandar Municipal Corporation Nodal Officer under the Central Government's Right to Information Act 2005 from time to time and assign it to the concerned department as per the recommendation of the senior .

2. To resolve queries received from citizens regarding online Right to

Information from time to time .

3. Checking mail regarding the visit of VIP dignitaries and issuing orders to 

the concerned department for deployment as per state protocol and informing 

the concerned department through mail as per the advice of the seniors .

4. Checking P. G. Portal , Aaple Sarkar , G. R. M. S Online Portal daily and

 bringing the received applications to the notice of the senior . 

5. Checking the government decisions daily and bringing them to the

notice of the seniors .

6. To record medical reimbursement / minor / advance payments on the budget website as per the online budget provision .

8. Performing computer operations in the telephone department .

9. To view all the work assigned by the seniors on the computer .

2

General 

Administration 

Department

Mr. Shamal  Gharat  Joshi ,​

Computer operator and clerk

1. Check the online Right to Information ID of the Mira Bhayandar Municipal Corporation Nodal Officer under the Central Government's Right to Information Act 2005 from time to time and assign it to the concerned department as per the recommendation of the senior .

2. To resolve queries received from citizens regarding online Right to

Information from time to time .

3. Checking mail regarding the visit of VIP dignitaries and issuing orders to

the concerned department for deployment as per state protocol and informing

the concerned department through mail as per the advice of the seniors .

4. Checking P. G. Portal , Aaple Sarkar , G. R. M. S Online Portal daily and 

bringing the received applications to the notice of the senior . 5. Checking the government decisions daily and bringing them to the notice of the seniors .

6. To record medical reimbursement / minor / advance payments on the budget website as per the online budget provision .

8. Performing computer operations in the telephone department .

9. To view all the work assigned by the seniors on the computer .

Telephone Department:- 

A. No.​​

Department name

Name of Sub-

Divisional Office​

Employee 

name

Assigned work

1

Telephone department

-

Shri . Anita  Patil ,

Telephone assistant

1. Operating   the EPBAX  system  and  maintaining  the extension  numbers  at the head  office  .

2. Taking action regarding providing new telephones and mobile phones to the head office and divisional offices .  

3. Supply of office telephone sets and mobile phones .   

4. To take action regarding providing SIM cards to office bearers / officers / employees as well as internet , dongles , routers as per the demand of the departments . 

5. To take action regarding the payments of Mahanagar Toliphone Nigam Ltd. and Vodafone , Airtel companies . 

6. To review through telephone whether the staff appointed as per the orders in the main disaster management area are present or not and inform the superiors from time to time . 

7. To perform the tasks assigned by the Head of Department / Seniors from

time to time . 

2

Telephone department

-

Mr. Sanjyot  Sawant ,​

Telephone assistant

1. Operating       the EPBAX system and maintaining the extension numbers at the head office .

2. Taking action regarding providing new telephones to divisional offices .        

3. To take further action regarding the mobile phone bills of officers / employees .      

4. Taking action regarding providing SIM cards to office bearers / officers / employees as well as internet and dongles as per the demand of the departments .          

5. To take further action regarding the payment of Mahanagar Toliphone Nigam Ltd.      

6. To review through telephone whether the staff appointed as per the orders in the main disaster management area are present or not and inform the superiors from time to time .      

7. To perform the tasks assigned by the Head of Department / Seniors from

time to time .      

Inbound – Outbound Department ( Headquarters )

Permanent Employee :- 

A. No.​

Department name

Name of Sub- Divisional Office 

Employee name

Work

         1.        

Inward - Outward Section

Mr. Jitendra Kamble ,​

Office Superintendent

To register and monitor the work of the assigned employee through the 

E -office system and submit reports .

       2.        

Inward - Outward Section

Mr. Nandlal  Sarukte , 

Senior  Clerk​

1. Processing the application received on the office system .

2. Accepting RTI applications , police office letters , Thane office letters ,  

government office letters as well as letters from Hon . MLAs and Hon .

MPs received in the incoming room , recording them in the E-office 

system and sending them to the relevant departments.

3. Submitting complaint  applications  received  under  Right to  

Information  to  the concerned  department  for action  .

4.Keeping the Right to Information Registration and Incoming Register

up to date .

5. To perform the tasks assigned by the Head of Department / Seniors 

from time to time .

6. Keeping up to date with office orders/circulars, government decisions. 

Responding to letters from government officials , mayors , corporators ,

and citizens related to the General Administration Department .

7. Acceptance of general and other correspondence transactions , 

correspondence received by speed post and correspondence received by

courier and recording in E-office system .

         3.        

Inward - Outward Section

Mr. Trevor Machado , 

Clerk​

       4.        

Inward - Outward Section

Mr. Bhagyashree Gharat , 

Computer  Operator  and  Clerk​

1. General and other correspondence,letters received by speed post 

and letters received by courier to be recorded in the E-office 

system as well as

2.  Forwarding e - mails received on the e - mail of the incoming 

and outgoing department to the relevant departments .

3.Keeping the Right to Information Registration Register up to date .

4. To view all the work assigned by the seniors on the computer .

5. To perform tasks assigned by the Head of Department / Seniors

from time to time .

         5.        

Inward - Outward  Department

Shrim . Ranjana Kasughar ( Garya ), 

computer driver and clerk

1. Recording of general and other correspondence , letters  received by speed post and letters received by courier in the               

E -office system .

2.To view all the work assigned by the seniors on the computer.

3.To perform the tasks assigned by the Head of Department / Seniors from time to time .

        6.        

Inward - Outward  Department

       7.        

Inward - Outward Section

Mr. Jayashree Patre , Peon​

A file of original letters received through the e-office system should be prepared and distributed to the concerned department and a copy of it should be kept in the records after receipt .

       8.        

Inward - Outward Section

Mr. Ajay Khaire , Peon​

        9.        

Inward - Outward Section

Mr. Joseph Perera , Peon​

      10.    

Inward - Outward Section

Mr. Sampath Ramalingam , Peon​​

A. No.​​

Department name

Name of Sub- Divisional Office

Employee name

Assigned work

1.

Inward - Outward Section

Miss Reshma Manwar ​

1. Recording of general and other correspondence , letters received by 

speed post  and letters received by courier in the E -office system .

2. To view all the work assigned by the superiors on the computer .

3. To perform the tasks assigned by the Head of Department / Seniors from time to time .

1. Flag hoisting ceremony on the occasion of Republic Day on January 26, 2021.
2. Chhatrapati Shivaji Maharaj Jayanti program on February 19, 2021.
3. Regarding celebrating the birth anniversary of veteran poet V.V. Shirwadkar alias Kusumagraj on February 27, 2021 as “Marathi Language Glory Day”.
4. Regarding the anniversary programs of national heroes as per government circulars.
5. Date: April 14, 2021 Birth Anniversary of His Holiness Bharat Ratna Dr. Babasaheb Ambedkar.
6. Date: 01 May, 2021 61st Anniversary of the formation of the state of Maharashtra.
7. Flag hoisting ceremony on Independence Day on August 15, 2021.
8. Appointment orders issued to officers/employees for effective planning of various festivals/programmes/festivals celebrated in the year 2021.
9. Flag hoisting ceremony on the occasion of Republic Day on January 26, 2022.
10. Marathi Language Conservation Fortnight Program from 14th January 2022 to 28th January 2022.
11. “National Voters Day” event on 25th January 2022.
12. Chhatrapati Shivaji Maharaj Jayanti program on February 19, 2022.
13. Regarding celebrating the birth anniversary of veteran poet V.V. Shirwadkar alias Kusumagraj on February 27, 2022 as “Marathi Language Glory Day”.
14. Date: April 14, 2022 Birth Anniversary of His Holiness Bharat Ratna Dr. Babasaheb Ambedkar.
15. Date: 01 May, 2022 62nd Anniversary of the formation of the State of Maharashtra.

>> Regarding the revised order regarding the appointment of employees of the Construction, Electricity Department and Property Management Department as Public Information Officers and Appellate Officers in order to bring about coherence in administrative work_29  

>> Circular_346 regarding Yashwantrao Chavan Jayanti to be celebrated on Wednesday, March 12, 2025 and Martyrs' Day to be celebrated on Sunday, March 23, 2025

>> Circular regarding the celebration of Women's Day by the Department of Women and Child Welfare on the occasion of International Women's Day on March 8th_3222

>> Order regarding  Chhatrapati Shivaji Maharaj Jayanti on Wednesday, February 19 , 2025_323

>> As every year, on Wednesday, February 19, 2025, Order regarding the celebration of Chhatrapati Shivaji Maharaj's birth anniversary _316 

>>  As every year, on Wednesday, February 19, 2025, Circular_315 regarding the celebration of Chhatrapati Shivaji Maharaj's birth anniversary

>>  Circular regarding reels competition for officers and employees to create public awareness by encouraging creativity and teamwork through Mira Bhayandar Municipal Corporation_306

>>  Circular_299 that Martyrs' Day will be observed on Thursday, January 30, 2025 at 11.00 am to pay homage to the martyrs who sacrificed their lives for the freedom of the country.

Old Information:-

Regarding opening of separate bank accounts by contractors working under various departments

Appointment Order   : -

• To take action as per the provisions of the M.N.S. (General Conditions of Service) Rules, 1981.
• SH.NIBCC1097/Q.No.63/97/16B, dated 18/10/1997 and SH.NIBCC-2015/Q.No.102-A/15/16B, dated 19/01/2016 Consequently keeping the point list up to date.
• To take action regarding zoning as per Section 51 (4) of the Maharashtra Municipal Corporation Act.
• To take action regarding transfers of Maharashtra Government employees under the Exchange and Government Duties Act, 2005.
• To take action regarding promotion as per Government Circular No. S.R.V-215/P.Kr.566/Ka-12, dated 08/01/2016.
• Disciplinary and departmental inquiry under the M.N.S. (Payments during tenure, voluntary service and suspension, dismissal and removal from service) Rules, 1981. Proceedings regarding appointment on deputation.
• Conducting departmental inquiry cases as per Rule 8 of the M.N.S. (Disciplinary Appeal) Rules, 1979.
• M.N.S.(Raza) Rules 1981 and approval of the Raza.
• Under the M.N.S. (Salary) Rules, 1981, the Hon'ble Commissioner/Administration Department officers and employees are to be paid home village and leave allowances and to carry out salary determination work.
• Finalization of retirement/voluntary retirement/family retirement/gratuity/earned leave encashment and related matters under M.N.S. (Pension) Act, 1982.
• To take action regarding the fractionation of pension under the M.N.S. (Fractation of Pension) Rules, 1984.
• To take action regarding payment of salaries of officers/employees as per M.N.S. (Salary) Rules, 1981.
• Proceedings regarding temporary appointment on contract basis under Maharashtra Municipal Corporation Act 53 (3).
• To take action under the Central Government Information Officer Act – 2005.
• To classify, preserve, destroy and implement the six-bundle system of records as per Government Decision No. BGT-1000/Pr.No. 56/2000/Financial Reforms, dated 10/09/2001.
• MNASE (Senior Exchange) Rules 1982 Conclusions Publication of Service Seniority Final List.
• Preservation of confidential report of S.P.V.S.C.F.R.1210/Pr.No.47/2010/Thirteen, dated 01/11/2011.
• Finance Department, Pay -1199/Pr.No.2/99/Service-3, Date:20/07/2013.
• Regarding the implementation of the Assured Progress Scheme as per V.V.V.Vetaan-1109/Pr.No.44/Seva-3, dated 01/04/2010. S.P.V.SRV-1095/Pr.No.1/91-12, dated 08/06/1995.
• S.P.V.Sha.ni.Vshia/1214/Pr.No.51(2)/11, dated 17/11/2
• As per Government Decision No. Sakani-2007/Pr.No.176/2007/Navi-6, dated 22/10/2008, to carry out work under Dr. Babasaheb Ambedkar, Shramsafalya Awas Yojana.
• Complying with the paragraphs objected to by the Auditor General/Local Funds and Municipal Corporation Audit Department

Office Order :-

>> Order regarding attendance at the program and padyatra on the occasion of Chhatrapati Shivaji Maharaj's Jayanti on Wednesday, February 19, 2025_3171

Appointment Order:-

>> Order regarding appointment of Peon Safai Kamgar employees in accordance with the program dated 19th February 2025_3170

Transfer order :-

>> Order regarding transfer of employees in order to streamline administrative work in various departments of Mira Bhayandar Municipal Corporation_3028

>> Order regarding transfer of employees in order to bring about coherence in administrative work in various departments of Mira Bhayandar Municipal Corporation_2970

>> Order_2972 stating that employees are being transferred in order to bring about coherence in the functioning of the Encroachment Department

>>  Transfer Order - Branch - Junior Engineer (1)

Work order:-

Budget:-

Payments :-

Other Information:-

Final seniority list of officers in  Class- 02 cadre:-

Draft Service Seniority List :-

>>  Regarding the publication of the final seniority list for the year 2018

Other Information:- 

Preface :-

Department Structure:- 

1.

Mister .  Mahesh Bhosle , 

Senior Clerk and Swiss Assistant to the Commissioner     

1. In​  To work according to the instructions given by the Commissioner from time to time .             

2. Complete functionality on e - office system .          

3. To plan a review meeting under the chairmanship of the  Hon'ble Commissioner .  After the meeting , prepare the minutes and send it to the department for implementation with the signature / approval of the Commissioner .                         

4. Receiving incoming calls to the Commissioner's office  .  Informing the concerned officers to resolve the problems of the citizens .                 

5. Providing information about instructions / letters / meetings received from the government to the Head of Department / Head of Account .                

6. Obtaining information from the department as per the subject of the meeting held at the Government Court .                

7. Transferring letters received from the Commissioners to the respective departments for further action according to the subject .                

8. To fix a time for the visit of the Hon .  Commissioner with the approval of the Commissioner .                

9. Organizing presentations and meetings organized by VC from time to time through computer operators and  system managers .                    

2.

Mr. Vikram Naik ,​  

Clerk

1.Recording daily mail without recording incoming and outgoing .     

2.Complete functionality on e - office system .   

3.Forwarding daily e - mails received to the concerned department for necessary action .  Taking printouts of  important letters and submitting them to seniors for review .  Performing other computer

work .                    

4. Receiving internal (  Intercom)  and external telephone  calls  .  Connecting telephones to various 

government officials  /  offices as directed by seniors .                   

5. To collect information on Right to Information applications related to the Commissioner's office and make it available to the applicant . To submit it to the Commissioner  ( S.P. )  .                      

6.To handle the work of the Senior Clerk and Personal Assistant in their absence .         

7.Drafting a letter on the computer and submitting it to superiors .       

8. To carry out work as per instructions / directions given by superiors from time to time .            

3.

Mister .  Vaibhav Arekar 

Computer Operator and Clerk  ( Contract )   

1.Typing various letters in the office and performing other necessary computer and office work .            

2. Receiving internal ( Intercom  ) and external telephone calls .       

3. Preparing acknowledgement letters for letters received from MLAs /  MPs .       

4. Preparing for government level and all other meetings organized by VC .          

5. To handle the work of the clerk in his absence .     

6. To carry out work as per instructions / directions given by superiors from time to time .            

4.

Mr. Harold  Nunes​ 

could .​​

1.Distributing office correspondence .​   

2.Maintaining office correspondence and  files in good condition .   

3.To carry out work as per the orders given by senior officers .     

4. To make tea and other arrangements for officers and  guests coming to the office as well as for

meetings held under the chairmanship of the Commissioner .                    

5.

wealth .  Ashok Mhatre 

could .​​

1.Distributing office correspondence .​   

2.Maintaining office correspondence and  files in good condition .   

3.To carry out work as per the orders given by senior officers .     

4.To make tea and other arrangements for officers and  guests coming to the office as well as for

meetings held under the chairmanship of the Commissioner .                    

6.

Mister .  Prakash Raut 

could .​​

1.Distributing office correspondence .​   

2.Maintaining office correspondence and  files in good condition .   

3.To carry out work as per the orders given by senior officers .     

4. To make tea and other arrangements for officers and  guests coming to the office as well as for

meetings held under the chairmanship of the Commissioner .                    

7.

wealth .  Sanjay Damushte 

Driver  ( contract )​ 

1.Driving a vehicle used by the Hon .  Commissioner .     

2.Maintain the vehicle . Get the vehicle serviced at  the specified time .       

3.Keep entries in the log book and update them .      

4.Keeping diesel / petrol book updated .   

5.Make available the log book and  petrol / diesel booklet for audit every month after obtaining the

signature of the Head of the Vehicle Department .               

8.

Mister .  Rajesh Mhatre 

Driver  ( contract )​ 

1.Driving a vehicle used by the Hon .  Commissioner .     

2.Maintain the vehicle . Get the vehicle serviced at  the specified time .       

3.Keep entries in the log book and update them .      

4.Keeping diesel / petrol book updated .   

5.Make available the log book and petrol / diesel booklet for audit every month after obtaining the

signature of the Head of the Vehicle Department .