MBMC

City Secretary

Department Head	Telephone/Mobile Number	E-mail
Vasudev Shirwalkar (Municipal Secretary)	Extn.123 / 8422811444	nagarsachiv@mbmc.gov.in

History
On 12th June 1985, Mira Bhayandar Municipality was established with the merger of five Gram Panchayats: Bhayandar, Navghar, Mira, Kashi, and Ghodbunder. Later, on 23rd January 1990, four more Gram Panchayats: Rai-Murdhe, Dongri, Uttan, and Versova were included in the municipality. Mira Bhayandar is surrounded by Dahisar Checkpoint, the forest of Sanjay Gandhi National Park, Ghodbunder Fort, Dharavi Janjire Fort, the ancient temple of Ai Dharavi Mata, Chimaji Appa Memorial at Chowk, Vasai Creek, Uttan, and Gorai Beach. The city covers a total area of 79.40 sq. km and is known for its natural beauty. With the increasing population, on 12th January 1990, the municipality was upgraded to a municipal corporation, which was officially established on 28th February 2002. According to the 2011 Census, the total population of Mira Bhayandar city was 8,09,378, and it continues to grow as the city develops. Due to rapid urbanization, the population is nearly doubling, exerting pressure on civic services. Despite challenges in providing civic amenities, the municipal corporation is making efforts to offer maximum services to its citizens. On 28th February 2002, in the first general election held after the establishment of the municipal corporation, Mrs. Myra Gilbert Mendoza and Mr. Muzaffar Hussain were elected as the first Mayor and Deputy Mayor, respectively. Subsequent general elections were held in 2007, 2012, and 2017. Currently, the term of the municipal corporation has expired as of 27th August 2022, and the Commissioner of the Municipal Corporation has been appointed as the Administrator by the government. The first Commissioner of the municipality was Shri Shivmurthy Naik, and at present, Mr. Sanjay Katkar (IAS) is serving as the Commissioner.

Introduction :-
The Secretary Department in Mira Bhayandar Municipal Corporation serves as a crucial link between the administration and the people's representatives. As per the 2017 general elections of the Mira Bhayandar Municipal Corporation, there are currently 24 wards. The Municipal Corporation has constituted a total of six Ward Committees. Under Chapter 4, Rule 48 of the Maharashtra Municipal Corporation Act, the Municipal Secretary functions under the jurisdiction of the Municipal Corporation and the Standing Committee. At present, the term of the Municipal Corporation has expired as of 27th August 2022, and the Government has appointed Hon. Sanjay Shripatrao Katkar, Commissioner and Administrator (B.P.S.) of the Municipal Corporation, as the Administrator.

Departmental Activities:-
To hold elections for the post of Mayor and Deputy Mayor, as well as to hold elections for the Standing Committee Meeting and other committees, to establish committees, and to hold elections for the post of Chairman. To organize the meetings of the Hon. General Assembly and Hon. Standing Committee, and other committees as per the rules. To maintain the minutes , abstracts , agenda, and resolutions of the Hon. General Assembly and Hon. Standing Committee meetings in a proper condition. Taking action on complaint applications received in the department.

Duty :-
1. Functions of the City Secretary
Under Section 48, Chapter 4 of the Maharashtra Municipal Corporation Act, the Municipal Secretary shall serve as the Secretary of the Municipal Corporation as well as the Standing Committee and shall perform the following duties. The Municipal Secretary shall perform the following duties: To carry out duties as directed by the Maharashtra Municipal Corporation Act, as well as any additional duties assigned by the Municipal Corporation and the Standing Committee. (i) To keep in custody all papers and documents related to the proceedings of any committee appointed by the Corporation under Sections 30 and 31 of the Corporation Act. (ii) To maintain records of the Standing Committee and any of its sub-committees. To prescribe the duties of officers and employees working directly under him, subject to the directions issued by the Standing Committee from time to time. To supervise and control the actions and work of the said officers and employees, subject to the orders of the Standing Committee. Additionally, to make decisions regarding their service, remuneration, and privileges, by the regulations. To carry out any functions as directed by the Hon’ble Commissioner from time to time. To handle and dispose of appeals received under the Right to Information Act as the Appellate Officer.
2. Functions of Deputy Secretaries:-
> To look after the work under the supervision of the Hon Commissioner and Hon . Municipal Secretary, and to provide information to the Right to Information applications received in the Municipal Secretary's office as a Public Information Officer. > in Mahasabha and Ma.Adopting the final draft of the minutes of the standing committee meetings.
3 Functions of Clerical Staff:-
Record the details of all the letters received in the Municipal Secretary's office, such as Right to Information letters, Government letters, Citizens' letters, Lokshahi Din letters, etc., in a notebook and provide information as per the instructions of the Hon'ble Secretary and Deputy Secretary, and dispose of the applications. To amend the minutes of the meetings of the Hon. General Assembly and Hon. Standing Committee and submit the final minutes to the Hon. Deputy Secretary. Recording the resolutions of the Hon. General Assembly and Hon. Standing Committee in the Resolution Register as per the guidance of the Hon. Secretary and the Hon. Deputy Secretary.

Information Officer :-

A. No.

Name of

Information Officer

Officer positions

His duties as an

Information Officer

Full address /

telephone number

Email ID (for

this purpose only)

Appellate

Authority

Mr. Dinesh Kangude

Deputy Secretary

Mira Bhayandar Municipal

Corporation Area

Secretary's Department
Mira-Bhayander Municipal Corporation
Headquarters

Nil

Mr. Vasudev

Shirwalkar,

Municipal Secretary

Appellate Officer:-

A. No.

Name of the Appellate Authority

Officer positions

Its jurisdiction as an

appellate authority

Reporting

information officer

Full address /

telephone number

Mr. Vasudev Shirwalkar.

City Secretary

Mira Bhayandar Municipal

Corporation Area

Deputy Secretary

Late Indira Gandhi Bhavan ,

Head Office ,

Third Floor, Bhayander (W.)

Departmental Layout / Organizational Structure:

Commissioner
↓
Municipal Secretary
↓
Deputy Secretary
↓
Clerk
↓
Computer Operator
↓
Labourer / Assistant Worker

Information of Officers/Employees Working in the Secretary Department
Department	Designation	Total Positions	Name of Officer/Employee	Responsibilities	Phone Number (Extension)	Office Location
Secretary Dept.	Municipal Secretary	1	Mr. Vasudev Shirvalkar	Organizing all committee meetings; conducting and managing elections of all committees.	022-28192828 (Ext. 123)	MBMC Headquarters, Mira-Bhayander
Secretary Dept.	Deputy Secretary	1	-	Assisting the Hon. Secretary during meetings; allocating tasks to all staff in the department and ensuring implementation.	022-28192828 (Ext. 165)	MBMC Headquarters, Mira-Bhayander
Secretary Dept.	Clerk	2	Mr. Kailas Damodar Mhatre	1. Provide timely information/responses to complaints and requests received by the Secretary's Dept.	022-28192828 (Ext. 165)	Secretary Dept., MBMC Headquarters
				2. Submit the required information to the Government.
				3. Submit reports on various matters.
				4. Maintain records of agreements.
				5. As Public Information Officer, respond to RTI applications within deadlines.
				6. Prepare agenda of General Body and Standing Committee meetings with the help of computer operator; record resolution numbers of passed resolutions.
				7. Publish information on municipal website; process honorarium for corporators; carry out necessary tender processes.
				8. Oversee the conduct of all elections (general, by-elections, Mayor-Deputy Mayor, Standing Committee Chairperson, Ward Committees 1 to 6, Women and Child Welfare Committee, Transport Committee).
Secretary Dept.	Clerk	2	Mr. Jayesh Damodar Patil	1. Accept all requests and complaint applications received by the Secretary Dept, record them in the register, and bring them to the notice of the Municipal Secretary. Also manages dthe uties of Assistant Public Information Officer.	Same as above (Ext. 165)	Secretary Dept., MBMC Headquarters
				2. Accept RTI applications, enter them in the register, inform the Public Information Officer, and prepare timely responses. Accept proposals from various departments for administrative, General Body, and Standing Committee approval and record them.
				3. Record passed administrative resolutions from the General Body and the Standing Committee in the resolution register and forward certified copies to the relevant departments.
				4. Oversee all types of elections (general, by-elections, Mayor-Deputy Mayor, Standing Committee Chairperson, Ward Committees 1 to 6, Women and Child Welfare Committee, Transport Committee).
				5. Review draft minutes prepared by stenographers for General Body, Standing Committee, and other committee meetings/elections, make corrections if needed, get final minutes prepared, and keep them for approval. Ensure agendas, proposals, and minutes are delivered to members on time through peons of the Secretary Dept.
Secretary Dept.	Computer Operator	1	Mr. Virendra Yashwant Patil	1. Prepare agendas related to administrative, General Body, Standing Committee meetings, and various committee elections. Also, prepare all application-related information/replies, and reports on the computer.	022-28192828 (Ext. 165)	Secretary Dept., MBMC Headquarters
				2. Prepare information statements requested by the government or MBMC. Check the Secretary Department's emails daily, take printouts, and bring them to the notice of superiors.
				3. Regularly update information related to the Secretary's Department on the municipal website and ensure the published information is accurate. Email all types of documents to the concerned individuals.
				4. Manage election-related tasks from time to time (general, by-elections, Mayor-Deputy Mayor, Standing Committee Chairperson, Ward Committees 1 to 6, Women & Child Welfare Committee, Transport Committee).
				5. Enter budgets online for the Secretary's Department and its sub-departments. Print photocopies of all meeting agendas, proposals, and minutes.
Secretary Dept.	Sanitation Worker	4	Mr. Hemant Ramchandra Kini	Distribute meeting minutes and agendas. Perform duties as per the instructions of superiors.	022-28192828 (Ext. 165)	Secretary Dept., MBMC Headquarters
Secretary Dept.	Sanitation Worker	4	Mr. Netreshwar Janardan Patil	Distribute meeting minutes and agendas. Perform duties as per the instructions of superiors.	022-28192828 (Ext. 165)	Secretary Dept., MBMC Headquarters
Secretary Dept.	Sanitation Worker	4	Mr. Madhukar Ramchandra Bhoir	Distribute meeting minutes and agendas. Perform duties as per the instructions of superiors.	022-28192828 (Ext. 165)	Secretary Dept., MBMC Headquarters
Secretary Dept.	Sanitation Worker	4	Mr. Arunasalam Arasan	Distribute meeting minutes and agendas. Perform duties as per the instructions of superiors.	022-28192828 (Ext. 165)	Secretary Dept., MBMC Headquarters
Secretary Dept.	Labourer	1	Mr. Nitin Lakde	Distribute meeting minutes and agendas. Perform duties as per the instructions of superiors.	022-28192828 (Ext. 165)	Secretary Dept., MBMC Headquarters
Secretary Dept.	Peon	1	Mr. Sagar Ghagas	Distribute meeting minutes and agendas. Perform duties as per the instructions of superiors.	022-28192828 (Ext. 165)	Secretary Dept., MBMC Headquarters
Secretary Dept.	Computer Operator cum Clerk	1	Ms. Pranali Sudhakar Bhoir	1. Check daily emails on the Secretary's Dept's email account, print them, and bring them to the notice of superiors. Prepare RTI responses on the computer.	As above (Ext. 165)	Secretary Dept., MBMC Headquarters
				2. Print daily applications received online via Aaple Sarkar, GM portal, and online RTI portal; inform the Clerk and Secretary, and resolve complaints online.
				3. Check corporators’ attendance and prepare their honorarium; take photocopies of all final meeting minutes.
				4. Oversee election-related work (general elections, by-elections, Mayor-Deputy Mayor, Standing Committee Chairperson, Ward Committees 1–6, Women and Child Welfare Committee, Transport Committee).
Secretary Dept.	Stenographer	2	Mrs. Diana Sanjay Karas	1. Prepare and record minutes of meetings of the Standing Committee, Tree Authority Committee, and Ward Committees No. 1 & 2 on the computer, and present the final minutes to senior officers.	022-28192828 (Ext. 165)	Secretary Dept., MBMC Headquarters
				2. Prepare minutes of hearings conducted by Hon. Commissioner, Additional Commissioner, Deputy Commissioner, and office-bearers, record them on the computer, and forward final minutes to the concerned department with proper register entries.
				3. Oversee election-related work (general elections, by-elections, Mayor-Deputy Mayor, Standing Committee Chairperson, Ward Committees 1–6, Women and Child Welfare Committee, Transport Committee).
Secretary Dept.	Stenographer	2	Mr. Gunwant Sapkale	1. Prepare and type on the computer the minutes of meetings of the Hon. General Body, Women & Child Welfare Committee, and Ward Committees Nos 3 to 6, and present final minutes to senior officers.	Same as above	Secretary Dept., MBMC Headquarters
				2. Prepare minutes of hearings conducted by Hon. Commissioner, Additional Commissioner, Deputy Commissioner, and office-bearers, record them on the computer, and forward final minutes to the concerned department with register entries.
				3. Oversee election-related work (general elections, by-elections, Mayor-Deputy Mayor, Standing Committee Chairperson, Ward Committees 1–6, Women and Child Welfare Committee, Transport Committee).

Information Regarding the Officers/Employees Working in the City Secretary Department

Information of Municipal Corporators

Administrative Resolutions

Resolutions of the Hon'ble General Body

Agendas of the General Body Meetings

Resolutions of the Hon'ble Standing Committee

Agendas of the Standing Committee Meetings

Audit Reports

Information as per Right to Information Act, Section 4(1)(b)

Right to Information Applications and Information Provided

General & By-Election Candidate Nomination Papers
General Election 2002 Candidate Nomination Form	Nomination Form
General Election 2007 Candidate Nomination Form	Nomination Form
General Election 2012 Candidate Nomination Form	Nomination Form
By-election application form

Standing Committee Meeting Agendas and Abstracts
Year 2009-10	year 2013-14	Year 2017-18
Year 2010-11	year 2014-15	Year 2018-19
Year 2011-12	Year 2015-16	Year 2019-20
year 2012-13	Year 2016-17	Year 2020-21
Year 2021-22	+ Year 2022-23

In the minutes of the General Assembly
2002-03	2009-10	2016-17
2003-04	2010-11	2017-18
2004-05	2011-12	2018-19
2005-06	2012-13	2019-20
2006-07	2013-14	2020-21
2007-08	2014-15	2021-22
2008-09	2015-16	2022-23

General Assembly Agenda and Abstracts
General Assembly 1998-2001	Year 2015-16	Year 2020-21
Year 2009-10	Year 2016-17	Year 2021-22
year 2012-13	Year 2017-18	+ Year 2022-23
year 2013-14	Year 2018-19
year 2014-15	Year 2019-20